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Description found in Archives

Headquarters case and subject files [textual record]. 

Series consists of

1. Immigration case files (Headquarters), Immigration and Demographic Policy [textual record]
2. Immigration Case files, HQ Series [textual records]
4. Immigration case files, HQ 5 series, Canada immigration centres, Quebec and Ontario regional offices "F" sample [textual record]
5. Transportation Company Files, HQ and Fourth Central Registry (8000 Block) series [textual records]
6. Headquarters (HQ) Case Files [textual records] (118-000003-4)
7. Immigration case files of Headquarters series [textual record] (119-000011-3)
8. Immigration case files, Headquarters series [textual record] (119-000105-5)
9. Headquarter's Immigration and overseas case files [textual record] (120-000204-0)
10. Immigration Case Files, Headquarter Series, Assisted Passage and Transportation Loan Files [textual records] (122-000014-0)
11. Immigration case files, Headquarters series [textual record] (123-000335-5)
12. Case files of the Headquarters Series [textual record] (1998-01077-5)
13. Case files of the Immigration Headquarter series [textual record] (1999-00054-4)
14. Case files of the Immigration Headquarter series [textual record] (1999-00056-0)
15. Case files of the Immigration headquarters [textual record] (2000-01057-1)
16. Case files of the Immigration Headquarters series [textual record] (2000-01058-X)
17. Immigration case files of Headquarters [textual record] (2001-01131-8)
18. Case files of Immigration Headquarters Series [textual record] (2002-01075-7)
19. Immigration case files [textual record] (2003-00031-3)
20. Case files of the Immigration Headquarters series [textual record] (2003-00864-0)
21. Case files of the Immigration Headquarters series [textual record] (2003-01035-1)
22. Immigration case files of Headquarters series [textual record] (2003-02035-7)
23. Immigration case files of Headquarters series [textual record] (2003-02041-1)
24. Immigration case files [textual record] (2003-02295-3)
25. Immigration case files [textual record] (2003-02296-1)
26. Immigration case files [textual record] (2004-00493-2)
27. Immigration case files [textual record] (2004-00558-0)
28. Immigration case files of Headquarters [textual record] (2004-00559-9)
29. Immigration case files [textual record] (2004-00568-8)
30. Immigration case files [textual record] (2004-00576-9)
31. Immigration case files [textual record] (2004-00833-4)
32. Immigration case files of Headquarters [textual record] (2005-00256-9)
33. Immigration case files of Headquarters [textual record] (2005-00257-7)
34. Immigration case files of Headquarters series [textual record] (2005-00985-7)
35. Immigration case files of Headquarters [textual record] (2005-01040-5)
36. Immigration case files [textual record] (2006-00242-2)



Place of creation

No place, unknown, or undetermined

0.26 m of textual records

Scope and content

Series consists of Immigration Headquarters case and subject files. The HQ series was apparently opened some time between 1946 and 1952, parallel to the Second central registry system sub-series (RG76-B-1-b). It was the first series of Immigration files devoted specifically to records on individual immigrants. By 1952 (when the present Records of Entry system, the IMM 1000 landing forms, and the Immigration Manuals were introduced) it is said that one case file was being opened either at Ottawa headquarters and/or at the individual Canadian ports of entry for most immigrant heads of household admitted to Canada or deported therefrom. Further research is, however, required to confirm this. The series remains active today (1988). The HQ series is the main general case file series maintained at Immigration headquarters in Ottawa from 1946 to the present day. In theory, it consists mainly of personal, unspecialized Immigration case files - that is, files documenting the immigration status of individuals or individual families. However, the HQ series has also in the past included some case-like subject files. These include case files expanded to contain documentation on issues arising from particular cases; files on organizations or individuals involved in bringing groups of individuals to Canada, or representing them politically; and subject files included in the series in error. The files are numbered in straight numerical sequence from HQ1-1 to HQ1-99,999, then HQ2-1 to HQ2-99,999 and so forth through the prefix HQ6 (in use as of early 1988). The HQ files opened to date are in six successive series, prefixed HQ1 to HQ6, as follows: HQ1-1 to HQ1-99,999 (1946/52 to ca.1960); HQ2-1 to HQ2-99,999 (ca. 1960 to ca. 1967); HQ3-1 to HQ3-99,999 (ca. 1967 to ca. 1974); HQ4-1 to HQ4-99,999 (ca. 1974 to ca. 1978); HQ5-1 to HQ5-99,999; (ca. 1978 to early 1980s); HQ6-1 to HQ6-? (early 1980s to present). Although most HQ files are files on individuals or single families, a few are case-like subject files or collective case files. These document the activities of organizations (such as travel agencies or consultants, businesses recruiting foreign labour or special-interest associations) involved in group immigration schemes. Others are files on individuals (such as Members of Parliament) making regular representations to government on Immigration policy or specific cases. Still others are case files which have expanded over time to become subject files relating to issues with which the individual was concerned involved. Volumes 676-677 contains four case files with the prefix HQ1, dated 1958-1969; these are also available on reel C-13487. Volumes 715-716 contain a small selection of case files and case-like subject files with prefixes HQ2, HQ3, and HQ4 for the period 1963-1975. These files were apparently selected for their historical interest. They deal with illegal immigration generally, "lookouts" for notorious individuals and ship deserters, recruitment of foreign labour by specific entrepreneurs, entry of members of foreign Communist organizations (such as the Soviet hockey team), claimants to refugee status, public complaints concerning the 1972 amnesty and the admission of Ugandan Asians, and similar matters.

Textual records
Microfilm reel C-13487
32: Restricted by law
Textual records
96: Restrictions vary
from 676 to 677
90: Open
Textual records
96: Restrictions vary
from 715 to 716
from 1465 to 1563
32: Restricted by law
Archival reference no.
Former archival reference no.

Terms of use

Copyright belongs to the Crown. In order to protect the fragile originals, the microfilm copies of these records must be consulted rather than the originals.

Finding aid 76-22 is a handwritten file list relating to volumes 676-677. 76-22 (Paper)

Finding aid 76-23 is a handwritten file list relating to volumes 715-716. 76-23 (Paper)

Finding aid 76-37 consists of typed index cards that were used by the Department to access deportation case files which were created by the Enforcement Branch of Immigration. These case files include all deportation files opened prior to 1969, and others which have been transferred to the Government Archives Division in recent years. The index cards are organized according to an alpha-numeric Soundex Code (e.g. B-400, W-600, etc.), and are in alphabetical order, by the surname of the individual deportee and/or representative of the deportee (i.e. lawyer, M.P. and/or company). Each index card contains the soundex code, the name (including aliases) of the individual subjected to a deportation order, or a person or organization representing a deportee. The card also contains information such as the HQ case file number as well as the date that the file was opened. Using the index cards, researchers can locate the file number for the individual deportee and access the case files, which are currently part of the following three accessions: 1991-92/011, 1991-92/106, 1992-93/205 and 1995-96/335. 76-37 (Paper)

Textual records The finding aid consists of volume number, and a "from-to" list. It covers volumes 1465-1563 76-157 90 (Paper)

Additional information

Source of title
Title is based on the contents of the series.

Further accruals are expected.

Related materials
Other related specialized case files are found elsewhere in the Immigration Program sous-fonds (MIKAN 322, RG76) and the Dept. of Citizenship and Immigration fonds (MIKAN 66, RG26). These can be divided into five groups: (1) pre-1946 special case files, (2) field office case files, (3) specialized case series, (4) appeal case files, and (5) Deputy Minister's Case files.

1. Pre-1946 Case Files were opened only in exceptional circumstances. These were most often cases involving deportations (e.g. for illegal entry or criminal activity), payment of indemnity bonds by immigrants sponsoring sick or handicapped relatives, child immigrants about whose treatment complaints were made to Immigration, and famous or notorious individuals. The few surviving files of this type are found scattered throughout RG76-B-1-a, except for the Chinese and Asian case files, which have been converted to special numbering systems (see surviving files in RG76-D-2-g and D-3-a).

2. Field Office (Canada and Overseas Post) case files are regular case files opened at Immigration's field offices, including local, district, regional and overseas offices. Since the immigration process produces unique documents on individuals at many different levels (and not just at headquarters), records in these files may be entirely unique, or may partially duplicate records on the same individuals in an HQ case file. Some field office files are sent to Headquarters and are amalgamated into the main case file system. Examples of field office files are found in the Immigration field office series (RG76-E), most of which are in the RG76 accessions for the Halifax and Vancouver records centres. Some of these files were given "HQ" numbers, some placed under the "5113" Third Central Registry subject file block, and some in a numbering system parallel to the HQ series but prefaced with a local indicator, e.g. "P" or "PD" (Pacific District), or "ER" (Eastern Region) instead of "HQ". More recently the prefix consists of a numerical code corresponding to the individual office's "responsibility code". The case files created at overseas offices include both accepted and rejected applicants for immigration. Overseas records are sometimes grouped in batch files. Examples are found in accessions V-1985-86/472 and V-1985-86/477.

3. Specialized Case File Series, relate to specific kinds of cases. These include the SF case files containing classified correspondence (RG76-B-2); series relating to specific ethnic groups under special immigration restrictions, including the Chinese or CH files (RG76-D-2-g) and the "Asiatic" series (AN, H, J, T, and M prefixes, RG76-D-3); the assisted passage case file series with prefixes AP, W, and TL on travel and settlement grants to individuals (RG76-D-9); and possibly others.

4. Inquiry and Appeal files document individual applicants' appeals to various levels of the Department and to external tribunals, against decisions to refuse entry or sponsorship applications, to deport, or to withhold refugee status. These include records of individual inquiries at ports of entry (often not separated into files -- see RG76 accessions 1985-86/060 and 1985-86/065); adjudication case files (RG76, accessions V-1985-86/465, V-1985-86/479 and V-1985-86/480); departmental reference files for adjudicated cases appealed to the Immigration Appeal Board and the Federal Court of Canada (RG76 accessions V-1985-86/479 and V-1985-86/480); and possibly others. Related to these are the official case files of the external appeal courts themselves -- the Immigration Appeal Board fonds (RG82), the Federal Court of Canada (not yet transferred to the National Archives), and the Supreme Court of Canada fonds (RG125).

5. The Deputy Minister's Records for the period 1949-1966 include case files in block 3-10 for a few especially controversial cases, dated 1932-1967 (RG26-A-1-c, Vols. 172-173).

Availability of other formats note
Microfilmed copies of volumes 676-677 are also available on reel C-13487. Volumes 715-716 have not been copied.


Related control no.

1. 88/012
2. 1981-82/198 GAD
3. 1983-84/038 GAD
4. 1985-86/052 GAD
5. 1985-86/053 GAD
6. 1987-88/148 GAD
7. 1990-91/003 GAD
8. 1991-92/011 GAD
9. 1991-92/106 GAD
10. 1992-93/205 GAD
11. 1994-95/014 GAD
12. 1995-96/335 GAD
13. 89-127 TFRC
14. 92-0718 TFRC
15. OFRC#93-0605 OFRC
16. 118-000003-4
17. 119-000011-3
18. 119-000105-5
19. 120-000204-0
20. 122-000014-0
21. 123-000335-5
22. 1998-01077-5
23. 1999-00054-4
24. 1999-00056-0
25. 2000-01057-1
26. 2000-01058-X
27. 2001-01131-8
28. 2002-01075-7
29. 2003-00031-3
30. 2003-00864-0
31. 2003-01035-1
32. 2003-02035-7
33. 2003-02041-1
34. 2003-02295-3
35. 2003-02296-1
36. 2004-00493-2
37. 2004-00558-0
38. 2004-00559-9
39. 2004-00568-8
40. 2004-00576-9
41. 2004-00833-4
42. 2005-00256-9
43. 2005-00257-7
44. 2005-00985-7
45. 2005-01040-5
46. 2006-00242-2
47. RG76
48. RG76-B-3
49. RG76-B-3-a
50. RG76-D-1
51. RG76-D-8-c
52. RG76-E-6