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Results and Findings of Assessment Projects

• Executive Summary
• Development of a Regulatory Regime
• Institutional Capacity and Readiness
• Legacy

Executive Summary

• The Recordkeeping Initiative: Findings of Assessment Projects and the Way Forward
  This report details the summary findings of the 15 assessment projects completed during the fall and winter of 2007-08. The report outlines the potential improvements to Government of Canada recordkeeping which the projects identified and the recommendations they made. Specific details about the projects, and their recommendations can be found in the project reports below.

Development of a Regulatory Regime

To provide statutory standards for recordkeeping.

• Documentation Standard Development for Departmental Business Records
  This report about the development of recordkeeping requirements for the policy function at Human Resources and Skills Development Canada (HRSDC) is being finalized and will be posted soon.
• Recordkeeping Litigation Protocol
  In partnership with the Department of Justice, Library and Archives Canada (LAC) is working to develop guidelines for managing records during a legal hold. This work is on-going. Updates will be posted as available.

Institutional Capacity and Readiness

To provide tools within the organization for recordkeeping

• Final Report on Another Path to Recordkeeping - Profile of the Information Specialist
  With the implementation of the recordkeeping regime, the location of recordkeeping within a department's organizational structure becomes increasingly important. Using background materials and interview, this report discusses organizational issues in relation to the recordkeeping economy, accountability, service and communications.
• Improved Government of Canada Access to Key Electronic Information Resources
  A pilot project, designed by the Federal Libraries Consortium, tested how to leverage the buying power of the Government of Canada to provide increased access to electronic information resources. A roadmap now exists for any future government-wide roll-outs of electronic information resources.
• Federal Library e-Readiness Study
  From information collected through sixteen case studies, three areas of critical concern to the federal libraries community were identified regarding the delivery of electronic information resources: procurement, information technology support, and licensing. Nineteen recommendations were proposed for improvements in these areas.
• Summary Report of Documentation Standards Development and Function-Based Analysis at the Atlantic Canada Opportunities Agency (ACOA)
  LAC is working with ACOA on a multi-phased project to implement documentation standards and a function-based classification system. This report discusses Phase I of the project, which looked at documenting ACOA's business architecture in parallel with the Agency's Program Activity Architecture (PAA) and other government reporting documents.
• Email Management Guidelines
• Email Management Guidelines - Roadmap
  After consultation with various groups involved in information management, LAC has created two documents that provide email management guidelines and a roadmap to developing a policy for managing the email lifecycle.

Legacy

Propose solutions to manage all repositories of previously unmanaged records, as well as, the storage of Government of Canada inactive records.

• Final Report on Risk-Based Approach to Unmanaged Legacy Business Records
  Through work with Natural Resources Canada (NRCan), LAC has developed a methodology, based on risk, to dispose of unmanaged legacy records - records defined as those that are unclassified, have little or no supporting documentation, are generally uncovered by a valid records disposition authority and are unaccessible to staff - in a controlled fashion.
• Final Report for Clearing the Path to More Accessible Government Records
  This project worked to process records improperly transferred or unaccessible within LAC's holdings.

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